Solutions to destination wedding logistics

Planning a wedding is an incredibly joyful experience for the wedding couple but what things should you perhaps consider if you are planning your dream wedding overseas? We take a look at some incredible solutions when planning your destination wedding.

Destination wedding day to day schedule

There’s usually a lot more information that your guests need to know when you are planning the logistics for a destination wedding. For most guests, they will be holidaying with you and they’ll need to be informed of the key times and locations of all that you have planned. You may need to have a rehearsal with your wedding party, you might be planning on a meal together with all the guests the night before your wedding, and breakfast the morning of or perhaps the day after the wedding. There might be a bbq planned for a couple of days after a beach wedding or maybe an evening of mulled wine and cheese for a ski resort wedding. Maybe you’ve organised a boat trip for all. Whatever the plans, don’t forget to make sure your guests know when and where they have to be! 

Including this information in Wedition, a personalised wedding magazine is a simple and stress free solution to making sure all your wedding guests have access to all the information they need to know.

Local information for wedding guest logistics at a destination wedding

You’ve invited your nearest and dearest to you dream destination wedding and you certainly are so excited to have the opportunity to spend so much time with them. But there will be plenty of times when you will be alone with your new spouse and your guests will be enjoying their holiday in their own way. It would be really helpful to them and certainly help with the logistics of the destination wedding if you were able to provide them with a handy guide explaining where they can find great restaurants and bars, local fun things to do (cultural sites, massage, water sports, winter sports, walking trails), taxi information and bus timetables, It also might be handy to indicate expected travel time to and from the airport and local attractions. 

Local information at a glance: 

• Restaurants 
• Airport transfer time 
• Taxi details 
• Bus timetable 
• Things to do in the area 

Wedition Hot Tip: all this information and more can be incorporated into your personalised wedding magazine which we will style to complement your wedding colour scheme and theme.

Destination wedding venue logistics

Including a map of your wedding venue and highlighting key meeting locations such as where the ceremony will be and where the restaurant is for wedding meal will certainly assist your guests with the destination wedding logistics and ensure they’ll always be in the right place at the right time. Along with the resort map you could include the opening hours of facilities and the check in and check out times. 

Destination wedding venue at a glance: 

• Venue information 
• Resort map with key locations and times 
• Opening hours of facilities (restaurants, pools) 
• Check in and out times

Destination wedding logistics general notes for wedding guests

There may well be a few random bits of information you feel that your guests should know, but how do you inform them? We can include a page within your personalised wedding magazine that can cover all of this. You may need to remind them it is a cash bar, or they should wear sensible footwear as the ceremony is taking place on a beach or in a field. Perhaps you’d like to mention that you have personalised fans to keep guests cool or blankets to keep them warm and the guests are welcome to help themselves to these gifts, maybe you want to remind them to bring a hat, wear sunscreen and pack mosquito repellant to the evening. 

General notes for your destination wedding logistics at a glance:

• Cash bar 
• Ceremony footwear 
• Fly spray, suncream, sun hat
• Fans/blankets available to guests to use and keep

Real Wedition Weddings: Wedition couple M&N incorporated a useful guide inside their Wedition to let their guests know to bring cash, wear sensible footwear and not to forget that hot tubs were available for wedding guest use!

Wedding day logistics at a destination wedding

Your personalised wedding magazine is now brimming with wonderfully useful information to ensure the smooth running of your destination wedding. But we mustn’t forget the core of the day… that is YOU! 

What really makes a personalised wedding magazine so special and unique is the chance to share your love story with your family and friends. Along with all the logistic solutions for your destination wedding, you’ll surely want to share the story of how you met and your proposal with your guests, perhaps even the story behind choosing your destination wedding venue. It’s a great opportunity to introduce the wedding party to all, a photo and bio for each wedding party member really helps everyone get to know each other better. Many destination weddings have a more intimate guest list, perhaps you could include a brief who’s who of each wedding guest, maybe a little known and fun fact for all!

• How you met 
• Proposal story 
• Wedding party who’s who 
• Guest list - fun fact for each person 
• Story of the destination wedding venue choice 

Real Wedition Weddings: C&J chose to include a photo of every single wedding guest inside their Wedition and S&M listed each and every one of their wedding guests explaining their connection to them as well as a fun fact such as an interesting hobby, unusual fact or famous person they had met! This is a brilliant way to break the ice amongst wedding guests who may not have met each other before. 

S&J had a weekend wedding in France, they left a copy of Wedition in each guest bedroom, along with venue information and the wedding order of service, they chose to introduce the wedding party, share their proposal story, include the hen party diary, and they had photos of the bride when she was young and stated the sporting achievements of the groom. They also included the wedding menu and weekend schedule.

Get in touch for help with your destination wedding logistics

If you are keen to make sure your destination wedding runs as smooth as possible then please do get in touch with Liz who will be happy to discuss you needs and come up with logistical solutions to produce the perfect personalised wedding magazine for your dream destination wedding. liz@wedition.co.uk